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MagicINFO Explained: A Comprehensive Guide to Assigning User Roles in MagicINFO

MagicINFO Explained: A Comprehensive Guide to Assigning User Roles in MagicINFO
4 min read

Are you tired of constantly worrying about unauthorized access to sensitive information and content on your digital signage platform? Do you struggle to maintain brand consistency across all channels and locations? Then you should consider if assigning user roles is possible in your digital signage environment. For instance, if you already own MagicINFO licenses or cloud subscriptions, you can manage and add different user roles. In this article, we will explore the benefits of assigning user roles in MagicINFO and how to implement this critical feature in your organization. 


Read on to learn:

How can you assign user roles in MagicINFO and add users?


MagicINFO is a powerful and versatile digital signage solution that enables businesses to create and manage dynamic content across various devices, from simple digital displays to video walls. MagicINFO is available for on-premise installation, by purchasing either Premium or Lite licenses, or available as a cloud-based solution with Premium and Lite subscription options. 


When choosing the right signage solution for your project, there are many things to keep in mind. One of these is the features that allow you to reach your goals. Check out this blog where we talk about 5 digital signage features that your business needs.


One of the most important features of MagicINFO is the ability to assign user roles, which allows administrators to control who has access to specific content and features within the platform. Assigning user roles is critical in ensuring that only authorized personnel can access and modify digital signage content. This feature enables businesses to create a hierarchy of access rights and permissions, granting different levels of access to different groups of users. For instance, an administrator may have full access to all content and features, while a content creator may only be able to create and edit content. 


There are some things you need to keep in mind when deciding how much access to give to a user. We wrote this piece about 3 questions to answer when determining user roles and access. You can check it out for the full version, but to sum it up, it all comes down to these questions:

  • What access level is needed? Is it for the entire network, just a section or a display?
  • What is the role of the user, in other words, what does the user need to do?
  • Is access to MagicINFO needed?


Once you decided on different roles, you'll need to assign user roles in MagicINFO. For this administrators must create user accounts for everyone involved in the project and assign them to specific groups or roles. Once the user accounts have been set up, administrators can configure the access rights and permissions for each group or role. This process involves defining which content and features each group or role can access, as well as setting up any restrictions or limitations.


For step-by-step instructions on how to create a user role with specific device permissions, watch the YouTube video below. If you've enjoyed it, consider subscribing to our YouTube channel, MagicInfo Services. We regularly upload content showing you how to use different features available with MagicINFO. 


Why assign user roles in MagicINFO?


Limit the users' access to improve the security of your environment 


There are several reasons why more organizations should use the user role feature in MagicINFO. Firstly, it enhances security and data protection. By limiting access to sensitive data and features to only authorized personnel, businesses can minimize the risk of data breaches and unauthorized access. This is particularly important for businesses that deal with confidential information, such as financial or healthcare organizations.


If you're wondering where to look when security is a top priority in deciding your digital signage solution, consider reading our blog where we cover many tips to teach you how to make your digital signage environment more secure. For a detailed account of everything you need to know about digital signage security, check out our guide, digital signage security with MagicINFO

Assign clear roles to streamline workflows


Secondly, assigning user roles improves workflow and productivity. By creating different access levels, businesses can ensure that employees only have access to the tools and information they need to perform their job duties. This can help prevent distractions and streamline the workflow, allowing employees to focus on their tasks without being bogged down by irrelevant content or features.


There are a lot of considerations on how to successfully introduce digital signage in your business. One of these is creating the dream team. By assigning user roles, you can make sure your team stays on track with the tasks assigned to them and that they only access what needs to be accessed. 

Maintain brand consistency and prevent errors 


Finally, user roles allow businesses to maintain brand consistency and control. With multiple users creating and managing content, it can be challenging to maintain brand consistency across all channels. By assigning user roles, businesses can ensure that only approved content is being displayed, preventing unauthorized changes or alterations. This is particularly important for businesses with multiple locations or franchises, where maintaining consistent branding can be a challenge.


For more information about how to design a content strategy, you can download the free ebook Level up your content strategy in 5 steps and learn how to successfully implement a content strategy in 5 easy-to-incorporate steps. 



In conclusion, the ability to assign user roles in MagicINFO is a feature that can enhance security, streamline workflows, and maintain brand consistency. By creating different access levels and permissions, businesses can ensure that only authorized personnel have access to sensitive data and features. This feature is particularly important for businesses that deal with confidential information, as well as those with multiple locations or franchises. By using the user role feature in MagicINFO, businesses can improve productivity, reduce the risk of data breaches, and maintain brand consistency across all channels.

You have reached the end of today's blog. For more information on how to use digital signage and MagicINFO to level up your project schedule a meeting with one of our MagicINFO experts.

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